Rules, Regulations and Policies

Rules and Regulations

All Facilities

  • Members and guests must sign in at the front entry or at the tennis shop upon entry to the club
  • All guests must be accompanied by an adult member
  • A limit of 5 guests per membership at any time.
  • Children under the age of 12 years must be accompanied by an adult member.
  • Profanity and disruptive behavior will not be tolerated.
  • Dogs must be on a leash at all times. No dogs are allowed in the pool area at any time.  Owners are responsible for cleaning up after their pets.
  • No glass, chewing gum, tobacco or smoking permitted on the property.
  • Members may bring in their own food and beverages. Please dispose of all trash upon leaving.
  • BBQ grills are located on the grounds for member use. Charcoal is not provided. Please use grills away from the pool and pool deck. Please dispose of hot coals and ash properly.

 

Guest Fees and Policies

  • Members and guests must sign in upon entry
  • Guests must be accompanied by a member. The same guest may only visit a maximum of 10 times a year.
  • All members and guests must adhere to the Bylaws, rules, regulations and policies set forth by the Board of Directors and management.
  • THERE IS A 5 GUEST LIMIT PER DAY PER MEMBERSHIP. More than 5 guests constitute a party; therefore, you are required to rent a cabana or make a reservation through the office. If a cabana is unavailable, you will need to reschedule your visit.

Guest cards may be purchased through the office or the lifeguard on duty – 10 visits per card for $45.00. Cards will be kept in the office and will be marked off by staff during the swim season, however, during the off season, it is on the honor system and members are asked to contact the office directly to mark off guest usage.

Fees:     Guest Fee                    $5.00 (implement Oct 1, 2018)

Guest Card                   $45.00 for 10 visits (implement Oct 1, 2018)

Tennis Courts:             guest fee covers[1]     1.5 hours for singles

2 hours for doubles

Pool, Playground, Gym:      shared as available for duration of visit accompanied by Member

 

Westover Facility Rental:

All Westover facilities are rented through an application process, and only after the application is accepted, is a reservation secured.  Terms associated with the rental are captured in the rental agreement provided by Westover staff upon approval based on information provided in the application.

Cabana Rental Policies & Private Party Rentals

 The cabanas at the deep and shallow end of the pool are available to rent through the swim season during pool hours.  Please contact the office by phone or email to reserve a cabana. The cabana reservation is

  • $50.00 at the time of reservation
  • 2-hour duration (cabana must be vacated and area cleaned up within the 2-hr. rental window)
  • 30 person Maximum (this includes club members, families & guests)
  • A $20 cleanup fee will be charged if lifeguards must return cabana to pre-rental condition

During the months of May, June & August, there will be only 1 cabana rented at a time on Friday, Saturday and Sunday.  Cabana rentals will conclude by 3pm on Sunday.  Typical cabana scheduling windows for a generic week are provided separately.  Note: Westover staff manages cabana rentals based on an application that any given week may have restrictions on availability of cabanas due to Club Events, prior reservations, or limitations of lifeguard availability.

Facility Rental

If you are interested in renting any of the Westover Hills Club facilities, please contact the office directly for approval and information.  Availability is limited.

Pool:

Pool rental is only available before or after scheduled pool hours.

Pool Fee           $100/hr. (member)

*** There is an additional $20/hr. per lifeguard for every 25 persons***

The park and playground are not available for rental.

Other facilities are available for rental at times when Westover staff (at least a lifeguard) are available to monitor for safety.  Requests for rental outside these hours are handled on a case by case basis as approved by the Club Manager or the Board of Directors.  See more information below:

Gymnasium, Classroom, and Party Room:

Rates and terms for private rental will be determined by the club based on needs as described in the application process.  Members will be given priority in the rental process and terms will be finalized in a rental agreement.  If someone wants different terms, fill out an application and the staff will discuss it with you.

Note that there will be a ½ hr. deposit to be returned minus any cleaning costs incurred by the club.

The Party Room/kitchen is available on a limited basis.  The intent is to keep this room available for use during the busiest times at the Club.  The rental rate is $100/hr. + $20/hr. for staff presence, with a limit of 25 people for 2 hrs.

The Gym is available on a limited basis.  The intent is to keep it available for general use during the busiest times at the Club.  The rental rate is $75/hr. + $20/hr. for staff presence, with a limit of 40 people for 2 hrs.

The Classroom is available for rental.  The rental rate is $30/hr. + $20/hr. for staff presence, with a limit of 20 people for 2 hrs.

Swimming Pool Rules

  • All members and guests must sign in upon entry to the pool
  • No glass permitted in the pool area or on the property
  • No running or horseplay in the pool or surrounding area.
  • No pets in the pool area.
  • No open beverages or food allowed in the pool or within 5ft. of the pool
  • All non-swimmer children must be accompanied and supervised by an adult member.
  • No floats or inflatables, other than personal flotation devices, allowed in the pool. Noodles are allowed.
  • The baby pool is for the use of children 6 years and younger and accompanied and supervised by an adult member.
  • Appropriate swimming attire only.
  • The deep end of the pool is for diving when permitted by lifeguard on duty
  • No diving from the shallow end to the 4’ marker.
  • Diving Board Rules:
  • No backflips allowed.
  • One person at a time on the diving board
  • One bounce on the diving board
  • No sitting or hanging on the diving board
  • No sitting or hanging on the lane lines
  • Lifeguards have the authority and discretion to stop any action that they deem unsafe.

Lap Swimming

  • Lap Swimmers are required to sign in upon entry to the pool area.
  • A waiver must be signed and filed with the office
  • Be accompanied by a swimming buddy
  • Lap swimming available to members 18 years or older
  • NO CHILDREN allowed in the pool area or pool while lap swimming if a lifeguard is not on duty.
  • Hours are dawn until dusk.

Tennis Courts

  • Courts may be reserved up to 14 days in advance by a Member
  • Courts may be used from dawn to 10pm
  • Member must be one of the players on the court, with official Westover Team play being the only exception (see note below- need to write this with Jenna)
  • All members and guests are required to sign in at the pro shop
  • Courts are only held for 15 minutes for late arrival. Reservations will be forfeited after that amount of time.
  • Singles reservation is for 1.5 hours
  • Doubles reservations are for 2 hours
  • Members are responsible for the guest fees (see Westover Guest Fee’s above)

The WHC goes by the honor system, so it is the member’s responsibility to collect guest fees or to contact the office to note the visit on their guest card

Payments can be placed in the mail slot at the tennis shop

  • TENNIS COURTS ARE FOR TENNIS PLAY ONLY
  • No skateboards, scooters, skates, roller blades and any other items that could harm the court surface is allowed.
  • Appropriate tennis attire is encouraged, BUT non-marking shoes are required.
  • No profanity or racquet throwing is allowed.
  • No glass allowed on or near tennis courts, playground, pool or gym.
  • The last person to leave at night is responsible for turning off the lights

[1] Court reservations handled separately by Members Only